INSTRUCTIONS FOR ELECTRICAL OPERATION LICENSE

I. Application file for the electricity activity license.
1. An application for a license in the field of specialized electricity consultancy includes:
– An application form for the electricity activity license according to Form 01 in the Appendix enclosed herewith Circular No. 36/2018 / TT-BCT.
– A copy of the enterprise registration certificate, the establishment decision or the establishment certificate of the organization applying for the license.
– List of excerpts of main consultants according to Form 3a specified in the Appendix issued with Circular No. 36/2018 / TT-BCT; copy of diploma, practice certificate and labor contract signed of the main consultant named in the list with the consulting organization
– A list of similarly sized projects that lead consultants have.
– List of equipment, technical means, application software for consulting.

2. Application file for licensing in the field of power generation:
– An application form for the electricity activity license according to Form 01 in the Appendix enclosed herewith Circular No. 36/2018 / TT-BCT.
– A copy of the business registration certificate of the organization applying for the license.
– List of excerpts of the person directly in charge of technical management, the team leader of the power plant shift according to Form 3b specified in the Appendix enclosed herewith Circular No. 36/2018 / TT-BCT dated October 16, 2018; copy of diploma, electric safety card and operation certificate issued by dispatching authority to the team leader according to the national electric system dispatching procedure issued by the Ministry of Industry and Trade; Power plant lease contract, operation management collection contract or operation management assignment document for case of lease, lease or operation management assignment.
– A copy of the decision approving the policy of investment in power plants and investment projects of the competent authority.
– A copy of the decision approving the environmental impact assessment report or the written certification of the environmental protection plan for the power plant investment project of the competent agency in accordance with the law on environment.
-The list of equipment with strict requirements on occupational safety must be tested in accordance with the law.
-Copies of the written appraisal and approval of fire prevention and fighting; a copy of the Record of Acceptance for the completion of the installation of the fire prevention and fighting system.
– A copy of the competent authority’s decision approving the reservoir operation procedure (for hydroelectric plants).
– A copy of the report on the commissioning of the complete installation of the generator set or the solar battery system; a copy of the main power plant specification (turbine, generator, transformer parameters).
– A copy of the record of the acceptance test of the installation of information technology and telecommunications infrastructure systems serving the operation of the electricity market; copy of the record of the commissioning of the completion of SCADA system installation for the electricity system and market operation.
– A copy of the record on the hydroelectric dam’s pre-acceptance test; dam protection plan, disaster response plan and emergency response plan; report the results of the dam inspection (for hydroelectric dams that are already undergoing inspection).
In case the power plant or backup generating set is not connected to the grid and only generates electricity to sell electricity to customers when the power failure occurs from the national grid, the application for a license is exempt from the specified content. in Clause 10 of this Article. In case the power plant has direct retail activities to electricity users, the application dossier has the following additional contents: List of customers; grid diagram of power supply to customers.

3. Application file for the license in the field of electricity transmission and distribution:
– An application form for the electricity activity license according to Form 01 in the Appendix enclosed herewith Circular No. 36/2018 / TT-BCT.
– A copy of the enterprise registration certificate or the establishment decision or the establishment certificate of the organization applying for the license.
– List of excerpts of the direct technical manager, the team leader of operation shift according to Form 3b specified in the Appendix enclosed herewith Circular No. 36/2018 / TT-BCT; copy of diploma, electrical safety card, operation certificate issued by dispatching authority to the person named in the list according to the national electricity system dispatching procedure issued by the Ministry of Industry and Trade.
– List of main grid work items and grid scope managed by the organization. In case of purchase, sale, merger or handover of grid assets, there must be a record of acceptance test according to regulations or a record of the handover of the property.
– Copies of documents on ensuring the conditions for fire prevention and fighting according to regulations.
– A copy of the Agreement on connection to the national electricity system; Grid boundary map and scope of operation.

4. Dossier of application for a license in the field of electricity wholesale and electricity retail:
– An application form for the electricity activity license according to Form 01 in the Appendix enclosed herewith Circular No. 36/2018 / TT-BCT.
– A copy of the enterprise registration certificate, the establishment decision or the establishment certificate of the organization or individual applying for the license.
– List of excerpts of the person directly managing the business, made according to Form 3b specified in the Appendix enclosed with Circular No. 36/2018 / TT-BCT; copy of diploma or graduation certificate, electrical safety card of the person listed.

5. The dossier of application for the amendment and supplementation of the electricity activity permit
– In case of change of the name or address of the head office of the licensed unit, the application includes the following contents:
+ An application form for the electricity activity license according to Form 01 in the Appendix enclosed herewith Circular No. 36/2018 / TT-BCT;
+ A copy of the enterprise registration certificate, the establishment decision or the establishment certificate of the organization applying for the license.
– In case organizations applying for a license to receive the transfer of assets from the unit that has been granted an electricity activity license, the transferee’s dossier of application for an electricity activity license includes:
+ An application form for the electricity activity license according to Form 01 in the Appendix enclosed herewith Circular No. 36/2018 / TT-BCT;
+ A copy of the enterprise registration certificate, the establishment decision or the establishment certificate of the organization applying for the license;
+ Documents proving the transfer of assets, documents on the team directly managing the technique and operation management.

II. Order and procedures for granting and withdrawing electricity activity licenses.
– No later than 15 working days from the expected date of official commercial operation, organizations participating in electricity generation must submit a complete application file for the electricity activity license.
– Organizations and individuals that apply for the grant, amendment and supplementation of electricity activity licenses shall send 01 set of dossiers to the licensing agency for electricity activities according to regulations and take responsibility for accuracy and truthfulness. of the application file for the license.
– The form of submission is prescribed as follows:
+ For dossiers falling under the licensing competence of the Ministry of Industry and Trade and the Electricity Regulatory Authority: done on the online public service portal.
In case electronic documents with a large capacity or documents as prescribed by law are not sent via the electronic information network, it can be sent in person or by post.
+ For dossiers falling under the licensing competence of the People’s Committees of provinces and centrally-run cities: Send in person, by post or online on the website of the issuing agency. license for electricity activities (if any).
– The order and procedures for the grant, modification and supplementation of online electricity activity licenses are as follows:
+ Online documents are guided on the online public service portal of the Ministry of Industry and Trade, specifically as follows:
Organizations and individuals applying for a license to register an account on online public services at: http://online.moit.gov.vn; use the registered account to declare and submit the online profile;
Within 15 working days from the date of receipt of a complete and valid application on the online public service portal, the electricity activity licensing agency shall verify the application and check at the facility (if necessary. ) and licensing of electricity activities.
The People’s Committees of provinces and centrally-run cities guide the online issuance of permits under their respective powers (if any) in accordance with this Circular.
– The order and procedures for the grant, modification and supplementation of online electricity activity licenses are as follows:
a) Within 03 working days from the day on which the application is received, the licensing authority for electricity activities shall notify the applicant in writing. License application if the dossier is not complete and valid. In the written notice, must clearly state the reason and request to supplement or amend data, documents and related information to complete the dossier;
b) Within 05 working days from the date of receipt of request for supplementation or modification of data, documents and relevant information of the agency issuing electricity activity licenses, the requesting organization or individual Licensing must supplement and amend data, documents, relevant information and reply in writing.
Within 60 days from the date the licensing authority for electricity activities issues a written request for amendments and supplements, the applicant does not amend or supplement the application file and reply with in writing, the electricity activity licensing agency has the right to return the application for the electricity activity license;
c) Within 15 working days from the date of receipt of a complete and valid application, the licensing authority for electricity activities shall appraise the application, check at the facility (if necessary) and issue the license. power operations.
– In the process of dossier appraisal, actual inspection if the organization or individual does not meet the prescribed conditions or does not comply with the relevant provisions of law, the licensing agency has the right to request organizations or individuals to apply for additional licenses to satisfy conditions or refuse to grant licenses in writing (clearly stating the reason).
– The electricity activity license is granted with 03 originals: 01 original is handed over to the licensed unit, 02 copies are kept at the agency issuing the electricity activity license.
– Before the electricity activity license expires 30 days, the licensed electricity unit wishing to continue its operation must prepare a dossier of application for an electricity activity license as prescribed in Clause. 2 This Article and carry out the order and procedures for applying for electricity activity licenses as prescribed.
– In case the permit is lost or damaged, the electricity unit must request the licensing agency to re-issue, clearly stating the reason.

III. About how to submit online documents:
Step 1: Sign up for an account
– Organizations and individuals that register user accounts to log in to use the system, fill in the following information: organizations and individuals who register for accounts and account information (Corporate tax code is the login name. system);
– The Electricity Regulatory Authority will check registration information and approve accounts for organizations and individuals.
Step 2: Login to the system
– After being considered for the registered account, the organization or individual will receive a notification of the approved account at the declared mailbox;
– Organizations and individuals log into the system according to the registered information. In case organizations or individuals forget their password, organizations or individuals send a request (or phone) to the Electricity Regulatory Authority for re-issuance, the information will be sent to the mailbox of the account registrant.
Step 3: Create an online profile and declaration form
– Go to “REGISTRATION OF STUDENTS PROPOSAL FOR LICENSE” add new record => select main field of activity => select detailed field => add field
– Need to fill out all information (including additional information, if there is no information, enter “no additional information”)
– Upload document files {keywords}, (+ symbol) Upload files to a folder dedicated to each account divided according to the time of upload (Note: uploaded documents must not exceed 20MB, if the account is If more than 20MB needs to be uploaded to a page outside the dropbox, google then paste the link into the box of additional information, the document field is too large, you need to upload a word file with the content of the external link).
– Organizations and individuals fill out all necessary information on the electronic profile form and attach soft copy files (files) to documents and documents accompanying the profile;
– After filling all information, organizations and individuals click the button Submit profile to send electronic profiles.
– Looking at the flowchart if the flowchart in orange is marked in the position “Profile pending approval” is successful
Step 4: View application processing status
– Electricity Regulatory Authority will check and review information for registration documents;
– Information about the application process will be updated on the business account and there is a notice about the mailbox of the person who registered the account so that the business will know;
– When the application is valid and fully qualified as prescribed and in the approved state, the organization or individual must send the full original of the dossier to the Electricity Regulatory Authority for comparison and archival;
– Organizations and individuals are obliged to ensure the authenticity of the content of paper records with sent electronic records and take full responsibility for errors;
– In case the profile is incomplete or has other requirements, the organization or individual will be instructed in detail to complete the profile.